Anyone requesting a data set from any of the following University systems, Academic Data Management requires you complete and return the List Use and Computer Data Confidentiality Agreement [PDF].
Student Database
The UW Student Database (SDB) is a Keynes system and requires a Keynes user code. SDB is a university-wide system for managing student records and student data. Anyone new to the Student Database should familiarize themselves with the SDB Documentation including a brief online training, as well as learn responsibilities regarding confidentiality and FERPA.
Requesting SDB Access
ITConnect hosts instructions for requesting access and the Access Forms for Keynes Systems for all three campuses. Select and submit the docusign request form that corresponds to your campus.
Electronic Academic Records System
The Electronic Academic Records System (EARS), is a web-based graphical system that allows UW advisers and other departmental staff to access student record information such as student demographics, academics data, directory information, holds, and transcript information. The systems also allow for the recording of advising notes for student records.
EARS Users
EARS is used by UW advisers and other departmental staff that require access to official student record information.
Requesting Access (Seattle, Bothell) For administrative access to EARS, please download, complete, and submit the EARS Access Request form [PDF]. Obtain the appropriate signatures, and email the form to Registrar Services.
To request adviser access to EARS, please contact advice@uw.edu
Request EARS Access – Tacoma campus employees. [UWNetID required]
Data Store within Enterprise Data Warehouse
The University of Washington Student Database DataStore (UWSDBDataStore) is a database within the Enterprise Data Warehouse (EDW), that contains twice-daily updated snapshots of student data. UWSDB is accessed using query tools such as Microsoft Access and Microsoft SQL Server or presented in the form of web-based reports with customizable parameters. Learn more about EDW please visit Enterprise Data & Analytics website.
UWSDBDataStore/EDW Users
The UWSDBDatastore is used by UW analysts, researchers, and other departmental personnel to run reports, create reports and generate ad hoc queries using stored academic data to assist in strategic planning and analysis.
Requesting Access Access to the UWSDBDataStore is managed through security roles. Please follow these instructions to learn about the roles and to request access: Request Access to Run Reports and Query Data.
Web Services
Web Services at the University of Washington is a method of getting important institutional data from and/or into your applications. Web Services are a way for applications or systems to talk to one another and does not usually involve human interaction. Currently, the use of Web Services is mainly targeted for application developers who would write code against them.
Person Web Service (PWS)
The Person Web Service provides programmatic access to the UW person data. For more information on how to use and configure PWS please read through Getting Access to PWS
ID Card Web Service (IdCardWS)
The ID Card Web Service gives your application access to information associated with the Husky Id Card such as photos. For more information on how to use and configure IdCardWS please read through Getting Access to IdCardWS
Student Web Service (SWS)
The Student Web Service gives your application programmatic real-time access to information in the Student database such as course data, registration data, section data, person data, and term data (general academic data). For more information on how to use and configure SWS please read through Getting Access to SWS